Office Administrator / Marketing Assistant — Real Estate Company

Retail real estate brokerage office based in San Francisco, is relocating their Sacramento office and is seeking a long-term permanent position for an Office Administrator/Marketing Assistant. We are seeking a mature, friendly, pro-active organized, energetic, reliable person, who likes working with the public, is skilled at customer service, and administrative duties, as well as experience in Photoshop and InDesign. We’re looking for someone that can adapt to using programs easily (mapping software such as REGIS). This person must be adept at multi-tasking, be very detail oriented, be disciplined, and have a good attitude. Ideally, we would find someone before our office moves, to assist in the relocation.

Position: Office Administrator / Marketing Assistant
Reports to: In-House Staff / San Francisco Office
Start Date: Immediately
Compensation: Depending on Experience
Benefits: Medical, Dental
Hours: Full-time position

Duties/Responsibilities:
• Perform, provide general administrative support to company
• Update in house data-bases / perform data entry
• Maintain real estate listings via Loopnet (Loopnet understanding/experience a plus)
• Handle ordering signs for listing agents and instillation
• Administer tour books for real estate agents
• Work on REGIS and maintain education/knowledge/training on software (REGIS experience a plus)
• Assist graphic designer with projects as needed (Photoshop and InDesign experience REQUIRED)
• Answer phone calls & check main voicemail line
• Anticipate needs of staff and company and present solutions proactively
• Perform clerical duties as needed, such as filing, photocopying & handling mail
• Provide assistance to other departments as needed
• Assist accountant with vendor payments
• Orchestrate press announcements and build relationships with editors
• Maintaining general office upkeep and cleanliness
• Research projects for brokers as needed
• Work directly with owners on assorted tasks
• Communicate with office in San Francisco

Qualifications:
• 2+ years experience in Administration
• Excellent oral & written communication
• Attendance & punctual
• Ability to travel 4 to 5 times a year
• Strong administrative & systems orientation
• Prior experience in real estate arena, a plus
• Professional and friendly demeanor
• Good knowledge of Microsoft Office, Mac Computers & working in Parallels (PC)
• REGIS experience, a plus
• Be self motivated & pro-active
• Detail Oriented
• Organized
• Good communicator
• Strong ability to multi task
• Strong interpersonal skills, courtesy, tact, patience

Please email resume if interested. Please do not attempt to call company.

• Location: Sacramento, CA
• Compensation: Depending on Experience
• Principals only. Recruiters, please don’t contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.